| Audience | Drivers, Fleet Admins |
| Applies To | Fleet Dashboard > Admin |
Introduction
Vehicle Admin completely redesigns how vehicle settings are organized, customized, and managed across the Motive platform. Built on the Admin framework, this page delivers a significantly more intuitive and powerful experience for Fleet Admins, bringing unmatched visibility, control, and flexibility at the organization and vehicle levels.
Vehicle Admin Overview
How Vehicle Admin helps you
- Streamlined information architecture: Vehicle details are now organized into three clear sections: General, Devices, and Settings, making navigation faster and more intuitive.
- Enhanced override visibility: Identify, compare, and manage vehicle-level overrides with blue underline indicators, hover-to-compare insights, and one-click reset controls.
- Advanced safety customization: Move beyond in-cab alerts and customize both event detection and alert thresholds per vehicle using simple sliders.
- Hardware-aware configuration: Settings tied to specific devices only appear when those devices are installed, minimizing confusion and improving clarity.
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Future-ready architecture: Designed to support upcoming features like Group Level Settings, enabling bulk policy management across business units or vehicle groups.
This launch represents a major step forward in how Motive empowers customers to configure their fleets with precision, efficiency, and confidence.
Vehicle List Updates
The Vehicle List now offers a more intuitive and efficient experience.
- Upgraded filter components with a new sort list filter for better control over data views.
- The Add Vehicle button is now consolidated into a dropdown with additional options for faster access.
- The One-click access enables fleets to click on a table row to open the Vehicle Admin, reducing navigation time instantly.
Create Vehicle
1. Click Vehicles.
2. Click Add vehicle.
3. Fill in vehicle details, including Vehicle ID, Fuel type, and License number.
4. Use the Devices card to add and Assign devices:
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- Select the device type (Vehicle Gateway, Dashcam).
- Configure device settings directly from the card.
5. Review setting cards:
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- Each assigned device shows its own settings card.
- Hover over blue underlines to view org defaults.
6. Complete device-specific workflows before saving.
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- Some devices require post-creation setup.
- Dashcam settings only appear after Vehicle Gateway installation.
7. Click Save.
General
The General section consists of several dedicated cards, each focused on a specific aspect of vehicle management:
- The Details section stores core vehicle information, including Vehicle ID, Manual VIN, Make/ Model/Year, Fuel type, License plate number, and License issuing state or province.
- The Availability section allows Fleet Admins to mark vehicles as in service or Out of service and provide note or instructions for drivers (scheduled maintenance).
- The Regulation section defines whether the vehicle is regulated for Hours of Service (HOS) and provides options to switch between driving modes.
- The Groups section shows group assignments for the vehicle, allowing easy segmentation and categorization within the fleet.
- The Driver Assignment section enables admins to pair a vehicle with a specific driver, ensuring consistent assignment and visibility.
- The Odometer and Engine Hours section displays mileage and Engine Hours data, which is crucial for maintenance tracking and compliance.
Devices
The Devices section ensures that Fleet Admins can efficiently add, assign, and configure all devices attached to a vehicle.
- Vehicle Gateway: The core telematics device that enables data capture and connectivity for vehicle operations.
- Smart Dashcam or AI Dashcam: Plug-and-play device options that don't require an assignment workflow.
- AI Omnicam: A side or rear camera with AI-powered visibility.
- Auxiliary (AUX) Inputs: Tracks and monitors connected auxiliary equipment, such as power take-offs, generators, or crane booms.
- Engine Immobilizer: Provides remote control over engine activation, adding a layer of security to fleet vehicles.
- ID Reader: Enables Driver identification and authentication via RFID or other recognition technologies.
Settings
The Settings section is the third and final section that consolidates all product-specific configurations that fall outside of basic vehicle attributes and assigned devices.
| Note: Product-specific settings appear only after the vehicle creation process is complete. Once a new vehicle is created and saved, these settings automatically populate with the organization-level defaults and can be reviewed, edited, or customized as required. |
Unsafe Behavior Detection
- Full configurability of all unsafe driving behavior detection settings
- All event detection settings can be customized at the vehicle level.
- Fleet Admins can easily see the differences between organization-level settings and vehicle-specific overrides.
Compliance
- Automatic odometer readings for Driver logs.
- Personal conveyance options for Drivers, allowing vehicles to be driven for non-work purposes when enabled.
Fuel Settings
- Fleets can now opt in to automatically share telematics data for IFTA reporting.
- Configuration options for long idling events, enabling fleets to monitor and reduce excessive idling.
Inspection Forms (DVIR Configuration)
- Select which Driver Vehicle Inspection Report (DVIR) form is required for the vehicle.
Vehicle Overrides
Vehicle override occurs when fleets customize a vehicle setting that overrides the organization's default setting. Once a vehicle setting is overridden, it no longer inherits changes made at the organization level.