Service History

Service history provides a centralized record of all service activities performed on each vehicle. Keeping accurate records helps control costs, monitor vehicle health, and maintain compliance.

Overview

Service history tracks every service performed on your fleet vehicles, from routine inspections to major repairs. This historical database provides a complete view of each vehicle’s lifecycle, helping you identify recurring issues, track costs over time, and determine when replacements or additional maintenance are needed.

• Full visibility: View detailed logs for all maintenance events in one place to monitor vehicle health over time.
• Cost control: Track maintenance expenses and spot trends that could indicate recurring issues, allowing for informed budgeting.
• Informed decisions: Use historical data to guide vehicle replacements or plan additional maintenance, ensuring resources are used effectively.
• Audit-ready: Maintain accurate, organized records that can be accessed quickly for compliance checks, helping avoid penalties or delays during inspections.

Basics

Service history consolidates service information for each vehicle, including:

• Service dates: Exact dates of maintenance or repairs.
• Types of service: From routine oil changes to major repairs.
• Cost tracking: Labor and parts costs for budgeting and analysis.
• Parts used: Components replaced or serviced.
• Mechanic information: Who performed each service for accountability.

Viewing and updating service history

1. In the Fleet Dashboard, go to Maintenance > Service History.
2. View maintenance history and refer to the columns for Date, Vehicle or Asset, Service, Type, Currency, Cost, Completed By, and Odometer for more detailed information.
   

Note: Currently currencies supported from US, Mexico, Canada, United Kingdom and EU.

3. Select the vehicle you want to review.
   
4. Browse the list of logged services, costs, and notes.
   

Keeping records up to date ensures accurate decision-making and compliance.

Adding a Service Note

1. In the Fleet Dashboard, go to Maintenance > Upcoming.
2. On the desired row click the three dots > Add Service Note or Edit Service Note.
   
3. Fill the fields for Entity, Services, Date/Time, Total cost, Odometer, Engine Hours, Notes. 
   

Note: Currently currencies supported from US, Mexico, Canada, United Kingdom and EU.

Using maintenance data effectively

A complete maintenance history allows you to:

• Identify recurring issues and address root causes.
• Analyse the total cost of ownership for each vehicle.
• Optimise maintenance schedules to improve performance and reduce costs.
• Prepare for audits with organised, accessible records.

FAQs

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