Fuel Reports and Alerts

Fleet efficiency depends on timely, actionable insights. Motive provides customisable reports and alerts to help you manage fuel usage, reduce idling, and detect potential theft.

Overview

Motive provides powerful tools for tracking fuel performance, fuel purchases, and idle time, along with real-time alerts that help you make proactive decisions and keep your fleet running efficiently. Key features include:

• Comprehensive data: Access in-depth reports on fuel consumption, driver behavior, and idle time to identify patterns, inefficiencies, and opportunities for cost savings.
• Real-time alerts: Receive immediate notifications about critical fuel-related events such as excessive idling, fuel purchase anomalies, or fuel efficiency dips, allowing for quick intervention.
• Customizable and scheduled: Tailor alerts and reports to your fleet’s unique needs, and schedule regular updates to keep track of fuel performance and ensure timely action.
• Easy data export: Download detailed reports for further analysis, compliance filing, or sharing with stakeholders, simplifying the process of managing and reporting on fuel usage.

Reports

Motive provides multiple tools to help manage fuel usage and efficiency:

• Fuel Performance report: Track overall fuel efficiency across your fleet. Identify vehicles with poor MPG and take action to improve performance.
• Idling report: See which vehicles are idling the most. Reduce unnecessary fuel use and operating costs by addressing high-idle drivers or vehicles.
• Fuel Purchase History: View when and where fuel was purchased. Spot irregularities that may indicate misuse or fraud.

Scheduling and exporting reports:

1. Go to any report (for example, Fleet Dashboard > Reports > Fuel Performance).
2. Click Schedule to set up recurring email delivery.
3. Click Export to download as a CSV or PDF.

Vehicle Benchmark Reports

The Vehicle Benchmark Report in Fuel Hub benchmarks each vehicle’s fuel efficiency against a relevant fleet baseline and automatically calculates expected MPG (miles per gallon), variance from that benchmark, and the associated fuel cost wasted. Fleets can analyze their Vehicle Benchmark report by following the steps below: 

1. Log in to the Fleet Dashboard > click Reports > Fuel > Fuel Inefficiency.
2. Use the filters to set the report for required date and vehicles.
3. The report displays following columns for fleet performance analysis:

• Vehicle: Vehicle name
• Groups: Groups for fair comparison (for example, heavy duty, delivery van)
• Total Distance Traveled: Total distance in selected date range (mi or km)
• Total Fuel Consumed: Total fuel used (gal or L)
• AVG Fuel Economy: Distance / Fuel Consumed
• Expected Fuel Economy: Benchmark for fuel usage
• Difference: Deviation from benchmark
• Inefficiency Cost: Cost wasted

Alerts

Motive’s real-time and customisable alert system helps fleet managers stay informed of important events. Alerts can be set for:

• Fuel purchases far from the vehicle location (possible theft).
• Excessive idling.
• Unusual fuel transactions.

To set up alerts, follow the instructions given in Create and Edit Alerts.

FAQs

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