Automatic Annotation

Motive’s automatic annotation feature helps streamline ELD compliance by automatically adding required notes to a driver’s log when yard move is used within a designated geofence. This saves drivers time and improves the consistency and accuracy of your fleet’s logs.

Overview 

Manually adding notes for every yard move can be repetitive and time-consuming for drivers. The automatic annotation feature simplifies this process by applying a pre-set note whenever a driver enters yard move status inside a designated geofenced yard. This helps ensure compliance while saving time.

• Save driver time: Eliminates the need for drivers to manually type notes for routine yard moves, allowing them to get moving faster.
• Improve compliance: Ensures that every yard move is properly annotated as required by regulations, reducing the risk of form and manner errors.
• Increase accuracy: Creates consistent, uniform annotations for all yard move events across your fleet, simplifying log auditing.

Basics

The automatic annotation feature is a compliance tool that helps drivers meet logging requirements by adding notes automatically. It’s mainly used for the yard move duty status, which must include a note to count as valid on-duty (not driving) time.

Drivers can still add notes manually, but this feature automatically applies a preset note when a yard move happens inside a geofenced company yard. This helps make sure required annotations are always included—keeping logs accurate and compliant during inspections or audits.

Automatic annotations for yard moves

Fleet users can turn on automatic annotation when a specific geofence is marked as a yard.

To enable the feature:

1. Log in to the Motive Dashboard and click the Admin icon in the left-hand menu.
2. Select Geofences from the Organization menu.
3. Create a new geofence or edit an existing one:
   1. To create a new one, click + Add Geofence.
   2. To edit an existing one, find it in the list, click three dots, and click Edit Geofence….
4. In the geofence settings, select Yard/Terminal in Category.
5. Check the box for automatically annotate yard moves.
6. Click Save Changes.

Once the feature is enabled, the process is automatic. When a driver selects the yard move duty status within the designated geofence, the preset annotation is added to their log without any extra steps.

Reviewing and editing logs

Fleet users can review and edit any log with an automatic annotation to add more detail or correct the note.

To review and edit a log with an automatic annotation:

1. In the Motive Dashboard, go to Compliance and select Logs.
2. Select the driver’s log for the date you want to review.
3. If the log includes a yard move, you can see the yard move duty status marked on the log graph.
4. Click the log entry.
5. Click Edit in the event you want to edit.
6. Update the text in the Notes field to add context or correct the annotation.
7. Click Confirm to save your changes.

During an audit or when generating compliance reports, the automatic annotation appears as a standard note attached to the yard move duty status. This fulfills the requirement for explaining the event.

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