An Adverse Driving Conditions Exception can be added to an existing log in the Motive Fleet Dashboard.
Preconditions
Before applying the Adverse Driving Conditions Exception:
- Ensure that the Adverse Driving Condition Exception is enabled for use in cycle rules on the dashboard.
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To verify:
- Go to Admin > Compliance > Default Log Settings
- Or check under Admin > Drivers > Edit Driver Profile > Cycle Rules
Adding Adverse Driving Conditions Exception
1. Log in to Motive Fleet Dashboard and click Compliance.
2. Click Logs. Select the driver’s logs you want to edit.
3. To add exceptions in the existing log, click Edit Log.
4. Click the Take Adverse Driving Exception button below the graph.
5. A view with a slider opens. Move the slider to the desired time at which you want to apply the exception.
| Note: The time in the Notes section updates dynamically in 24-hour format as you move the slider. |
6. Once the desired time is set, click Confirm.
7. Click Save.
Annotation Format
After the fleet admin clicks Save, a log suggestion is sent to the driver for approval.
For example, if the fleet admin applies the Adverse Driving Conditions Exception to the driver's October 24 log at 07:26:37 AM, the pre-populated annotation will appear as:
Adverse driving conditions exception at 10242025 072637
| Note: The timestamp is always displayed in 24-hour format. |
Viewing Adverse Driving Conditions Exception
Driver App View
- The driver receives a log suggestion in the Driver App.
- To accept, the driver taps the check mark and then selects Yes.
- Once accepted, the exception and annotation appear automatically in the Driver App on the concerned log.
Fleet Dashboard View
After the driver accepts the log suggestion and the fleet admin reloads the log view in the dashboard, the applied exception and annotation appear in the log as follows:
Log PDF View
- When the log is sent by the driver or downloaded by the fleet admin, the annotation appears in the log PDF as part of the event details in the Notes column.
Output File View
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When the output file is sent from the Driver App or Fleet Dashboard, the annotation appears in the ELD Event Annotations or Comments section.
FAQs
Is there a limit to how long an annotation can be?
The annotation can be up to 60 characters per regulation. Only the first 60 characters appear in the output file.
Can fleet admins edit this annotation while applying an exception?
Yes. Fleet admins can edit the annotation. However, if they remove the date and time portion, it will not appear in the ELD output file or log PDF.
What is the format of the annotation?
The annotation includes a timestamp in 24-hour format. The pre-populated format is Adverse driving conditions exception at MMDDYYYY HHMMSS. For example: Adverse driving conditions exception at 10242025 072637.
Does the change apply to both the US and Canadian log PDF and output files?
Yes.
What happens if the driver edits the annotation in the Driver App?
The driver’s latest annotation becomes the final version shown in the log PDF and output file. Any annotation previously applied by the fleet admin will no longer appear.
How can a fleet admin add notes to the log for their own reference?
Fleet admins can add notes using the Notes section on the right-hand side of the log.
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