Scheduling Maintenance

Keeping your fleet in top condition is essential for safety and efficiency. This article explains how to set up and manage maintenance schedules in Motive so you never miss a critical service.

Overview

Motive’s maintenance scheduling tools automate service intervals for your fleet, reducing manual effort and minimizing downtime.

• Automate service intervals: Set recurring maintenance schedules to ensure vehicles receive timely upkeep without requiring extra manual tracking.
• Flexible reminder settings: Choose to set reminders based on time, mileage, or engine hours to align with your fleet's specific needs.
• Centralized management: Manage and track maintenance tasks for your entire fleet in one convenient location, helping you stay organized.
• Timely alerts: Receive advance notifications before service is due, allowing you to plan ahead and avoid unexpected downtime.

Managing schedules

To create a maintenance schedule:

1. In the Fleet Dashboard, go to Maintenance.
2. Select Schedules
3. Click Add Schedule.
4. Name your schedule and select the vehicles or groups it will apply to.

To set service triggers:

1. Choose the trigger type: by time (e.g., every 6 months), mileage (e.g., every 10,000 miles), or engine hours.
2. Enter the interval and starting point for each trigger.

To assign maintenance tasks:

1. Specify the service type (e.g., oil change, inspection).
2. Assign responsible users or teams for each task.

To enable automated reminders:

1. Turn on notifications to alert drivers and managers before service is due.
2. Select your preferred notification methods: email, SMS, or dashboard alerts.

To track service needs:

1. View upcoming, overdue, or completed maintenance in the Upcoming Services tab.
2. Update service records as work is completed.

By automating these steps, you can ensure vehicles receive timely maintenance, preventing costly breakdowns and improving fleet reliability.

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