Maintenance history provides a centralized record of all service activities performed on each vehicle. Keeping accurate records helps control costs, monitor vehicle health, and maintain compliance.
Overview
Maintenance history tracks every service performed on your fleet vehicles, from routine inspections to major repairs. This historical database provides a complete view of each vehicle’s lifecycle, helping you identify recurring issues, track costs over time, and determine when replacements or additional maintenance are needed.
- Full visibility: View detailed logs for all maintenance events in one place to monitor vehicle health over time.
- Cost control: Track maintenance expenses and spot trends that could indicate recurring issues, allowing for informed budgeting.
- Informed decisions: Use historical data to guide vehicle replacements or plan additional maintenance, ensuring resources are used effectively.
- Audit-ready: Maintain accurate, organized records that can be accessed quickly for compliance checks, helping avoid penalties or delays during inspections.
Basics
Maintenance history consolidates service information for each vehicle, including:
- Service dates: Exact dates of maintenance or repairs.
- Types of service: From routine oil changes to major repairs.
- Cost tracking: Labor and parts costs for budgeting and analysis.
- Parts used: Components replaced or serviced.
- Mechanic information: Who performed each service for accountability.
Viewing and updating maintenance history
- In the Fleet Dashboard, go to Maintenance > History.
- Select the vehicle you want to review.
- Browse the list of logged services, costs, and notes.
- To add a new entry, click Add Maintenance Record, fill in the required fields, and Save.
Keeping records up to date ensures accurate decision-making and compliance.
Using maintenance data effectively
A complete maintenance history allows you to:
- Identify recurring issues and address root causes.
- Analyze the total cost of ownership for each vehicle.
- Optimize maintenance schedules to improve performance and reduce costs.
- Prepare for audits with organized, accessible records.
FAQs
Who can access and edit maintenance history?
Access is determined by your organization’s admin. Only users with the correct permissions can view or edit records.
Can I upload receipts or service documents?
Yes. You can attach invoices, mechanic reports, or other files to any maintenance entry.
How do I track maintenance costs over time?
Costs are logged with each record. You can generate reports to see totals and trends
Can I import past maintenance data?
Yes. Use bulk import tools to upload historical records.
How does maintenance history help with audits?
All records are stored in one place for easy retrieval and sharing
Can I set reminders for upcoming maintenance?
Yes. You can configure service schedules to receive automated alerts before maintenance is due
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