| Audience | Fleet Managers, Fleet Admins |
| Applies To | Fleet Dashboard |
Introduction
Fleet Admins can automatically sync their Motive Card fuel purchases on Fleet Dashboard for IFTA reporting. This article explains how to assign vehicles to the Posted transactions, which generates a fuel receipt.
Steps: Assigning Vehicle to the transaction for IFTA Fuel Receipts Generation
1. Log in to the Fleet Dashboard and click on Cards in the left-hand side menu.
2. Click on Transactions.
Transaction tab displays all your Posted, Pending, Declined, Reversed, and Refunded transactions depending on the status.
3. Click on the transaction to open the details. Fleet Admins can assign a vehicle to Posted transactions via the Assign option under the same transaction.
| Note: A transaction cannot be assigned a vehicle to any Pending transaction and can not see the option to assign a vehicle until that transaction shows up as Posted. Posted transactions that do not have a vehicle assigned have the Assign option under the driver name with the vehicle icon. |
4. Once the Fleet Admin assigns a vehicle to a transaction, a fuel receipt is generated and uploaded to the Fuel Purchases section in the Fuel tab.
| Note: Fleet Admins cannot generate a fuel receipt against any transaction until a vehicle is assigned to that transaction in the Cards tab. |
5. To edit a vehicle assigned to a transaction, click on the edit icon next the vehicle number.
6. Click the blue Fuel Purchase option at the bottom of the same transaction to navigate to the fuel receipt that is generated against the transaction you’ve assigned to a vehicle.
7. The fuel receipt has all the details of the transaction. Fleet Admins can upload a picture of the receipt if required, as no picture is uploaded by default.
| Note: Only fuel purchases are completely editable and the details of the fuel purchases can be changed if required. Transactions cannot be edited. |
8. To delete a fuel purchase click the three dots right next to the Edit Purchase button and select Delete from the dropdown menu.
9. All the transactions that have a vehicle assigned to them are populated in the Fuel Purchase section of the Fuel tab on the left-hand side.