1. Motive Help Center
  2. Products
  3. Fuel

Reports and Alerts

Updated

Fleet efficiency depends on timely, actionable insights. Motive provides customizable reports and alerts to help you manage fuel usage, reduce idling, and detect potential theft.

Overview

Motive provides powerful tools for tracking fuel performance, fuel purchases, and idle time, along with real-time alerts that help you make proactive decisions and keep your fleet running efficiently. Key features include:

  • Comprehensive data: Access in-depth reports on fuel consumption, driver behavior, and idle time to identify patterns, inefficiencies, and opportunities for cost savings.
  • Real-time alerts: Receive immediate notifications about critical fuel-related events such as excessive idling, fuel purchase anomalies, or fuel efficiency dips, allowing for quick intervention.
  • Customizable and scheduled: Tailor alerts and reports to your fleet’s unique needs, and schedule regular updates to keep track of fuel performance and ensure timely action.
  • Easy data export: Download detailed reports for further analysis, compliance filing, or sharing with stakeholders, simplifying the process of managing and reporting on fuel usage.

Reports

Motive provides multiple tools to help manage fuel usage and efficiency:

  • Fuel Performance report: Track overall fuel efficiency across your fleet. Identify vehicles with poor MPG and take action to improve performance.
  • Idling report: See which vehicles are idling the most. Reduce unnecessary fuel use and operating costs by addressing high-idle drivers or vehicles.
  • Fuel Purchase History: View when and where fuel was purchased. Spot irregularities that may indicate misuse or fraud.

Scheduling and exporting reports:

  1. Go to any report (for example, Fleet Dashboard > Reports > Fuel Performance).
  2. Click Schedule to set up recurring email delivery.
  3. Click Export to download as a CSV or PDF.

Alerts

Motive’s real-time and customizable alert system helps fleet managers stay informed of important events. Alerts can be set for:

  • Fuel purchases far from the vehicle location (possible theft).
  • Excessive idling.
  • Unusual fuel transactions.

To set up alerts:

  1. In the Fleet Dashboard, go to Settings > Alerts.
  2. Click Create Alert.
  3. Select an alert type (e.g., Fuel Theft, Idling).
  4. Define the trigger (e.g., idle time over 15 minutes).
  5. Choose recipients and delivery methods (email, SMS, app).
  6. Click Save.

FAQs

Can I receive alerts if a fuel card is used far from a vehicle’s location?

Yes. Set a Fuel Theft alert to be notified of suspicious purchases.

How often are reports updated?

Most reports are updated in near real time.

Can I customize the idling threshold for alerts?

Yes. You can set a custom idle time to match your fleet policy.

Can I export report data?

Yes. All reports can be exported as CSV or PDF files from the dashboard.

Was this article helpful?

Share this with others