The International Fuel Tax Agreement (IFTA) and trip reports help fleets track vehicle miles and fuel usage for compliance and operational reporting. Motive simplifies the process, making it easier to stay compliant and reduce manual effort.
Overview
Motive simplifies the process of generating IFTA and trip reports by automatically collecting and organizing all necessary mileage and fuel data, ensuring accuracy and compliance for your fleet.
- Regulatory compliance: Automatically supports quarterly IFTA reporting, ensuring your fleet stays compliant with tax regulations and avoids costly penalties.
- Accurate mileage tracking: Records miles traveled by jurisdiction automatically, eliminating the risk of human error and ensuring precise reporting for IFTA filing.
- Time savings: By eliminating the need for manual data collection and calculations, Motive saves you time, allowing your team to focus on more important tasks.
- Data centralization: Keeps all trip and fuel data in one place, making it easier to access, review, and generate reports for audits or other compliance needs.
Basics
Motive’s IFTA and trip reports provide detailed mileage and fuel data by jurisdiction, making them essential for IFTA filings and internal reviews. To generate a report:
- Go to Fleet Dashboard > Reports > IFTA & Mileage.
- Select the desired date range and vehicles.
- Click Generate Report.
- Download the report for filing or recordkeeping.
Reports include all necessary IFTA fields:
- Distance traveled by jurisdiction.
- Fuel purchased.
- Total miles and total gallons.
Including vehicles for IFTA reporting
From the Motive Fleet Dashboard, click the Admin icon.
- Click Vehicles.
- Find the vehicle you want to add and click its three-dot menu.
Select View vehicle details.
From the Fuel section, click Edit.
- Tick the box for Include telematics data necessary for IFTA reporting to enable IFTA reporting.
Tap Save.
FAQs
Where can I find previous reports?
- In the Fleet Dashboard go to Reports.
- Navigate to IFTA & Mileage.
- View or download past reports.
What’s the difference between IFTA and trip reports?
There is no difference. Both contain the data required for IFTA compliance.
Can I edit data in a report?
No. To make changes, update the source data in Motive and regenerate the report.
Who can access IFTA reports?
Only users with appropriate permissions in the Fleet Dashboard can view or export IFTA and trip reports.
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