International Fuel Tax Agreement (IFTA) Trip Reports in Motive automate the process of tracking mileage by jurisdiction, saving fleets time and reducing errors. These reports help ensure compliance with quarterly IFTA filing requirements and support audit readiness.
Overview
The IFTA requires fleets to report distance traveled and fuel purchased in each jurisdiction. Motive’s IFTA Trip Reports simplify the process by automating tracking and making report generation easier.
- Automatic data capture: Motive automatically records mileage and jurisdiction crossings in real-time, ensuring accurate data for each trip.
- Time savings: Automated tracking minimizes the need for manual data entry, speeding up the reporting process and reducing delays.
- Audit protection: Detailed logs ensure compliance with IFTA requirements and help prevent costly errors during audits.
- Easy report generation: Generate quarterly IFTA reports in just a few clicks, making review and submission quick and simple.
Basics
Motive’s Vehicle Gateway logs vehicle location and state crossings, calculating miles traveled per jurisdiction. This data is compiled into IFTA Trip Reports, which can be downloaded for quarterly filing.
Generating an IFTA Trip Report
- In the Fleet Dashboard, go to Reports > IFTA Trip Reports.
- Select the reporting quarter and year from the dropdown menus.
- Review the report for mileage per jurisdiction and fuel purchase details.
- Click the three dots to export the IFTA report for filing or records.
Reviewing and verifying data
Before filing, review your IFTA Trip Report to ensure accuracy:
- Confirm mileage and state crossings are correctly recorded for each vehicle.
- Check that fuel purchases are matched to the appropriate vehicle and date.
- Add or edit any missing fuel receipts directly in Motive before downloading the report.
Filing and compliance
After verifying your data:
- Use the exported file to complete your jurisdiction’s IFTA filing.
- Store the report digitally for audit support and ongoing compliance.
FAQs
How does Motive capture mileage data for IFTA reports?
Motive’s Vehicle Gateway automatically logs miles traveled and records jurisdiction crossings using real-time location data.
Can I edit the data in my IFTA Trip Report?
Yes, you can manually add or update fuel receipts before finalizing the report.
How often should I generate IFTA Trip Reports?
You must generate IFTA Trip Reports quarterly, but you can review them at any time for operational oversight.
What if a fuel purchase is missing from the report?
You can manually add fuel receipts directly in Motive before downloading the report.
Do I need paper logs if I use Motive’s IFTA reports?
No, Motive’s automated reports meet IFTA requirements. Keeping digital records is recommended for audit purposes.
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