Tracking fuel usage by driver and vehicle helps improve efficiency and reduce costs. Motive’s Driver and Vehicle lists offer detailed insights so you can take targeted action to boost performance across your fleet.
Overview
The Driver and Vehicle lists in the Motive Dashboard offer a clear view of fuel usage across your entire fleet, helping you monitor performance and make data-driven decisions.
- Targeted insights: Easily identify drivers or vehicles with higher-than-average fuel usage, allowing you to focus on underperforming areas that may need improvement or attention.
- Improved coaching: Use detailed, real-time fuel data to provide drivers with specific, actionable feedback and coaching on how to improve fuel efficiency during their routes.
- Maintenance optimization: Spot vehicles that are using more fuel than expected and flag them for maintenance reviews, helping prevent costly repairs and boosting overall fleet efficiency.
- Cost control: Continuously track fuel consumption across your fleet, uncovering areas of waste, and enabling you to implement strategies that reduce unnecessary fuel spending.
Managing Fuel Hub Driver details
Log in to the Motive Fleet Dashboard and click Fuel in the left-hand side menu. Then, click the Drivers tab.
The Driver List View provides a leaderboard of your fleet’s drivers across various fuel metrics to help you identify high and low-performing drivers.
The Driver List shows the following metrics:
Avg. / Mov. (MPG): The driver’s average and moving Miles Per Gallon performance.
Util.: The percentage of time the driver was actively driving or using PTO out of the total engine-run time.
Total Dist. (mi): The total distance covered by the driver.
Fuel Vol. (gal) / Duration: Total fuel consumed and the duration of engine operation.
Idling (gal): Total fuel consumed while the vehicle was stationary with the engine running.
Cost (USD): The total cost of fuel consumed by the driver.
You can adjust the Date Range and set filters for Vehicle attributes, Vehicle, Driver, Distance, and Fuel data to narrow down the list of drivers whose fuel performance you want to observe.
To view specific driver details, click a driver's name from the list. You will be taken to a page with in-depth insights about that driver’s fuel consumption performance over time.
The Summary bar provides a general overview of the driver's performance for a selected date range compared to the previous week:
Avg. MPG: The driver's average miles per gallon.
Distance (mi): The total distance covered by the driver.
Fuel Used (gal): The total amount of fuel consumed and the total cost spent.
Idled Fuel (gal): Total fuel consumed and the total cost wasted while idling.
Cruise Distance: The percentage of distance and time spent using cruise control.
On the right side of the screen, the Fuel Efficiency Factors section details how the driver has been performing in comparison to the Fleet Avg.. You can view comparisons for:
Factor: Insights on Cruise Distance, Cruise Time, Idling Time, and Over RPM.
Safety Events: The frequency of Hard Braking, Hard Acceleration, and Hard Cornering events.
Speed: The driver's average driving speed compared to the fleet average.
View the Fuel Trends graph to see how the driver has been performing in comparison to your Fleet Average and the Motive Average. You can toggle between Avg. MPG and % Idling to track different performance trends.
Managing Fuel Hub Vehicle details
Log in to the Motive Fleet Dashboard, click Fuel in the left-hand side menu, and then click the Vehicles tab.
The Vehicle List View provides a leaderboard of your fleet across various performance metrics to help identify high and low-performing vehicles.
The Vehicle List shows the following metrics:
Avg. / Mov. (MPG): The vehicle's average and moving Miles Per Gallon performance.
Util.: The percentage of time the vehicle was driving or using PTO out of the total engine-run time.
Total Dist. (mi): The total miles covered by the vehicle during the selected period.
Driving (gal) / Duration: Total fuel consumed while the vehicle was in motion and the total driving time.
Idling (gal) / Duration: Total fuel consumed and time spent while the vehicle was stationary with the engine running.
Odometer (mi): The current odometer reading for the vehicle.
Cost (USD): The total cost of fuel consumed by the vehicle.
Fuel Type: The type of fuel used by the vehicle (e.g., Gasoline).
You can adjust the Date Range and use filters for Vehicle attributes, Vehicle, Driver, Distance, and Fuel data to narrow down the specific vehicles you want to monitor.
To view specific vehicle details, click on a vehicle's ID from the list. You will be directed to a page providing in-depth insights into that vehicle's fuel consumption performance compared to previous periods.
The Summary bar provides a high-level overview of the vehicle's performance for the selected date range compared to the previous week:
Avg. MPG: The vehicle's average fuel economy.
Distance (mi): Total miles traveled by the vehicle.
Fuel Used (gal): Total fuel volume consumed and the associated cost.
Idled Fuel (gal): The amount of fuel and money wasted while the vehicle was idling.
On the right side of the screen, the Vehicle vs. Other Vehicles section allows you to compare performance against similar assets. You can view how the vehicle stacks up against:
This Make/Model: Comparisons against the same specific type of vehicle in your fleet.
This Vehicle Class: Comparisons against other vehicles in the same class (e.g., Class 1).
Benchmarks include the Fleet Average, Fleet Worst/Best, and the Motive Average.
Use the Fuel Trends graph to visualize the vehicle's performance over time. You can toggle between Avg. MPG and % Idling to see how the vehicle performs relative to the Fleet Average and Motive Average.
The Fuel Economy by Driver section at the bottom of the page shows the performance of each driver who operated the selected vehicle during the timeframe, including their Distance Driven, Avg. Speed, and Moving MPG.
Understanding targeted fuel tracking
Monitoring performance at the driver and vehicle level helps you:
- Pinpoint coaching opportunities using real-world data.
- Detects recurring low MPG that may signal mechanical issues.
- Replace guesswork with insights for measurable improvements.
This level of visibility helps support better decisions, greater accountability, and long-term cost control.
FAQs
How often is fuel data updated?
Fuel data updates in near real time as trips and transactions are recorded.
Can I filter by time period or specific metrics?
Yes. Use filters to customize your view by date range or metric type.
How can I use this data to coach drivers?
Identify drivers with low MPG or high idle time and use those patterns to guide coaching conversations and support improvements.
What if a vehicle consistently shows low MPG?
Flag the vehicle for a maintenance review, as consistently low MPG may indicate a mechanical issue.
Can I export the data?
Yes. All list views and detailed reports can be exported from the dashboard.
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