How to enable Collective Data | Fleet Maintenance Software integration

Updated October 24, 2025 15:57

Audience

Fleet Managers, Fleet Admins

Introduction

Collective Data, a powerful fleet management software solution, leverages Motive’s robust real-time API to pull key asset data seamlessly into its platform. This integration automatically updates meter and mileage readings daily for accurate data-driven preventive maintenance scheduling and planning. Additionally, it imports fault code and defect data to enable proactive actions through the work order system, enhancing overall fleet reliability and efficiency.

Integration Benefits

Automated Maintenance Scheduling: Daily updates of meter and mileage readings from vehicle and asset locations ensure precise preventive maintenance planning, minimizing unexpected breakdowns.
Proactive Fault Resolution: Sync fault codes and inspection reports to initiate work orders automatically, allowing quick responses to defects and improving asset uptime.
Enhanced Fleet Organization: Integrate user, group, and ELD device data for streamlined asset management, supporting better team coordination and compliance tracking.
Optimized Cost Management: Combine fuel purchase data with defect imports to monitor expenses and refine maintenance strategies, driving long-term savings and operational improvements.

Requirements

Collective Data:

A module fee is required to use the Motive integration with Collective Data.

Motive:

N/A

Integration steps on Motive:

Note: Click the Install button on the Motive standalone marketplace. The integration process is triggered on Collective Data’s ends

Log in to the Motive Fleet Dashboard and click Marketplace.
Search Collective Data in the search bar.
Locate Collective Data and click Learn More.
Click on Install.
Our API support team will reach out to confirm the Fleet Admin’s consent to create the API key.
Once the API key is created the Fleet Admin can share it with their point of contact in Collective Data