| Audience | Fleet Admins, Fleet Managers |
| Applies To | Motive Cards |
Introduction
Motive Card Policy is a centralized toolset designed to give administrators robust control over card usage, enforcing spending compliance, protecting against misuse, and ensuring accurate financial data collection for every card purchase.
What’s New?
The Motive Card Policy feature centralizes three core areas to control how, when, and where Motive Cards can be used:
- Spend Limits: Define spend caps, merchant category restrictions (such as fuel-only), and time-of-day/day-of-week usage rules. These are managed via Spend Profiles.
- Transaction Requirements: Mandate cardholders provide required details (like Vehicle ID, Odometer reading, or custom fields) before completing a purchase to categorize expenses correctly.
- Merchant Controls: Block specific, non-preferred merchants to prevent unauthorized spending and fraudulent use.
All policy changes are reflected instantly on the cards.
How does this help our customers?
This comprehensive policy toolset provides significant value by:
- Controlling Spend: Block unauthorized transactions instantly using customized, flexible spend controls, reducing fraud risks.
- Better Oversight and Reconciliation: Ensure key data is captured at the point of sale, simplifying expense categorization and easing financial reconciliation.
- Preventing Misuse: Prevent spending at restricted or high-cost locations. Review declined or attempted unauthorized transactions instantly.
Rollout Plan or Feature Go-Live date?
Feature Launch Date: 11/11/2025
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