| Audience | Drivers, Fleet Admins, Fleet Managers |
| Applies To | Fleet Dashboard |
Why are you removing the functionality to reclassify drive time as special duty status (ie: Personal Conveyance/Yard Move)?
Our Vehicle Gateway does not allow users to reclassify drive time to special driving statuses (Personal Conveyance and/or Yard Moves) in order to be aligned with the FMCSA's policy and rule-making quoted from the Federal Motor Carrier Safety Administration (FMCSA).
According to Bill Mahorney, Chief of Enforcement Division at the FMCSA: “If an ELD Manufacturer (Vendor) allows automatically recorded trips to be shortened, edited, or reassigned, the vendor will be subject to the 5.4 “Removal of Listed Certification,” as such devices are considered non-compliant with the ELD Final Rule Technical Specifications.”
Can a Driver edit a Vehicle Gateway recorded trip to Yard Move or Personal Conveyance if they forgot to set the special duty status prior to driving?
In accordance with ELD regulations, once the driving time is automatically recorded to a Driver’s Vehicle Gateway record, that event will remain on the driveline and cannot be edited. Drivers and Fleet Admin personnel cannot reduce driving time or reclassify it as Personal Conveyance or Yard Move. However, they can annotate that event [add a note] indicating that this driving event should not be attributed to driving time.
Supporting Regulation:
4.3.2.8.2. Driver Edit Limitations
(b) A Vehicle Gateway must not allow automatically recorded driving time to be shortened or the username associated with a Vehicle Gateway record to be edited or reassigned, except under the following circumstances:
(1) Assignment of Unidentified Driver records. Vehicle Gateway events recorded under the “Unidentified Driver” profile may be edited and assigned to the Driver associated with the record; and
(2) Correction of errors with team Drivers. In the case of team Drivers, the Driver account associated with the driving time records may be edited and reassigned between the team Drivers if there was a mistake resulting in a mismatch between the actual Driver and the Driver recorded by the Vehicle Gateway and if both team Drivers were respectively indicated in each other's records as a Co-Driver. The Vehicle Gateway must require each co-driver to confirm the change for the corrective action to take effect.
What happens if I need to reclassify a Personal Conveyance or Yard Move Event to a Driving Event?
When using the Vehicle Gateway, recorded driving events cannot be reclassified to a Special Duty Status (SDS), however, SDS events (Yard Move and Personal Conveyance) can be reclassified to drive time. You will need to add an annotation [add a note] to these events indicating that they were actually driving events and explain what happened per FMCSA recommendations on how to address misattributed drive time.
What happens if my Driver/I forget to log special duty status?
When using the Vehicle Gateway, trips cannot be reclassified. You will need to add an annotation [note] to these trips indicating that they were actually off-duty Personal Conveyance events and/or on-duty Yard Move events and explain what happened per FMCSA recommendations on how to address misattributed drive time. Also, in case of any incorrectly-recorded driving event, the Ignore Drive Time feature helps you to ignore that driving event to recalculate the Driver's HOS Clocks without making any changes in the Driver's ELD outputs.
Why are you removing the functionality to reassign drive time to all Drivers within the fleet?
In accordance with ELD regulations, once the driving time is automatically recorded to a Driver’s record, that event will remain on the driveline and cannot be edited. Outside of team Driver situations, Vehicle Gateway driving time cannot be edited or altered by the fleet or Driver. However, fleets have the option to either 1) re-assign drive time to an authenticated Co-Driver, or 2) annotate that event [add a note] indicating that this driving event should be associated with another Driver.
When I assign an unidentified trip to a Driver, can I still determine the driving classification?
Yes. When you assign an unidentified trip to a Driver, you can classify that trip as Driving, Personal Conveyance, or Yard Move.
Can Drivers still claim unidentified trips as special duty status (ie: Yard Move/Personal Conveyance)?
Yes. When claiming unidentified trips, Drivers are still able to select whether or not they claim the trip as a driving event or special duty statuses such as Yard Move or Personal Conveyance.
How can I prepare my fleet for this change?
Inform your Drivers and office immediately of this new policy change by any means necessary. Use this PDF to announce and educate your team on the changes.
If other ELD providers still allow users to reclassify drive time are they ELD compliant?
No. If other providers are informing you that they have no intention of removing this capability within their Vehicle Gateway, then they are putting themselves and their customers at risk. In fact, the FMCSA has stated that any vendor who does not enforce this functionality will be removed from the approved list of ELD providers.
According to Bill Mahorney, Chief of Enforcement Division at the FMCSA: “If an ELD Manufacturer (Vendor) allows automatically recorded driving events to be shortened, edited, or reassigned, the vendor will be subject to the 5.4 “Removal of Listed Certification,” as such devices are considered non-compliant with the ELD Final Rule Technical Specifications.”
Motive’s #1 priority is to ensure that you and your fleet can operate safely and remain in compliance with the FMCSA ELD regulations.
Is Motive still a registered ELD provider on the FMCSA’s list of approved vendors?
Yes, Motive is and will continue to be a registered ELD provider.
Read more about managing automatically recorded drive time here.